Open Reports when you already have invoices, bills, or journals to read back. The hub lists every report; a lock means the plan, not a missing toggle. How to run P&L, balance sheet, and trial balance is Financial statements. Sales and purchase packs are separate. Accounting → General ledger is the same screen as Reports → General Ledger Detail when ledger-detail reports are on the plan.
You need the Reports permission. Custom roles and the seeded Admin and Member roles start with permissions off — turn Reports on, then save. Owner can open every report the plan allows. See Invite your team.
How to open it
| Step | Click |
|---|---|
| 1 | Reports |
| 2 | The report card |
| 3 | View report |
The hub is four groups: Financial & Accounting, Sales, Purchases & Payables, and Master Data & Lists. Search filters name, description, and tags on this page only. Grid and list change the layout; they do not change which cards are locked.
What you can do on the hub
| Control | What it does |
|---|---|
| Search reports | Narrows the list as you type. Locked cards still show if they match |
| Grid / list | Cards versus rows. Same reports, same locks |
| View report | Opens that report. Back returns to this hub |
| Not on your plan | Lock icon. The card is not a link. Pasting the URL still sends you back here |
Role decides whether Reports appears at all. Plan decides which cards open. Beta (90 days) includes every group. After Beta, Free keeps financial statements and the three master-data lists. See Plan and billing.
Which reports open
| Reports | Free | Beta | Starter |
|---|---|---|---|
| Profit & Loss, Balance Sheet, Trial Balance | Yes | Yes | Yes |
| Book of Accounts, Subsidiary Ledger, General Ledger Detail, Journal Entries Listing | No | Yes | Yes |
| Sales Report, Customer Payments | No | Yes | No |
| Sales by Customer, Sales by Product | No | Yes | No |
| Bills Report | No | Yes | No |
| Purchases by Supplier, Purchases by Product | No | Yes | No |
| A/R Aging, A/P Aging | No | Yes | No |
| Customer List, Supplier List, Product List | Yes | Yes | Yes |
| Inventory Report | No | Yes | No |
Professional and Enterprise match Beta for these groups. Starter adds ledger-detail reports to Free, but not sales, purchasing, aging, or inventory.
On a report, PDF and Excel use the same filters as the screen (dates, location, customer, and so on). They also need the Reports permission. Email is on the toolbar but is not available yet — it stays disabled.
Period reports (P&L, Sales Report, Bills Report) need a from and to date. This Month already has both. As-of reports (balance sheet, trial balance, aging) need the as-of date.
Most period reports open on This Month. As-of reports use today’s date until you change it. Location is optional: leave it blank for the whole workspace.
What a location filter actually uses
| Report kind | Location means |
|---|---|
| P&L, balance sheet, trial balance, Book of Accounts, Subsidiary Ledger, Inventory Report | The journal (or inventory document) location. Auto-posted invoice and bill journals copy the document location. Journals with no location drop out when a location is selected — see Locations and classes |
| Sales Report, Sales by Customer/Product, Purchases by Supplier/Product | The invoice or bill location field |
| A/R Aging, A/P Aging, Bills Report, Customer Payments, the three lists | No location filter on those screens |
Classes stay on journal lines. There is no class filter on report screens today.
These four sit under Financial & Accounting. They need ledger-detail on the plan (Beta and Starter; not Free). They are not P&L.
Ledger reports
| Report | What it is |
|---|---|
| General Ledger Detail | Same screen as Accounting → General Ledger. Pick one account. Drafts and voided lines still show. Full how-to: General ledger |
| Book of Accounts | Journal lines across books for a date range. Filter location and book (Sales, Purchase, Receipt, Disbursement, General). Drafts and voided lines are included — same rule as the ledger. This is not a BIR books-of-accounts filing pack |
| Subsidiary Ledger | Pick a customer or supplier first, then accounts (AR/AP from Sales Journal / Purchase Journal are the usual start). Running balance per account as of a date. Location is optional. Empty until you choose a party |
| Journal Entries Listing | Whole journals (not one account). Date range, book, status (draft / posted / voided), account, or entry number. Book filters follow the same journal-book permissions as Accounting → Journal Entries |
These are printable catalogs, not activity reports. Free includes them. There is no date or location filter — the list is everyone (or every product) in the workspace as of today.
What each list prints
| List | Columns |
|---|---|
| Customer List | Code, name, phone, address, status |
| Supplier List | Code, name, phone, address, status |
| Product List | Code, name, cost, selling price. All item types, not only inventory |
Open Reports → Inventory Report. It lists inventory-type products that already have a stock row. Filter as-of date, location, product, and category. Columns: code, product, category, unit, received, sold, adjusted, closing stock.
Closing stock is received minus sold, plus adjustments, using posted bills, posted invoices, and posted stock adjustments dated on or before the as-of date. Draft documents do not move this report. Non-inventory and service products do not appear.
Other guides in Reports